Wedding Checklist

birthday partyWedding Planning Checklist


Block Timeframe Description Delegation Cost
Block One Choose Wedding Date, City & Venue Location
Set-Up Wedding Binder, Calendar & Dividers
Written Budget & Number of Guests Expected
Chose Theme & Colors
Calendar Special Supporting Events:
     Date of Engagement Party
     Date of Wedding Shower
     Date of Bachelor Party
     Date of Bachelorette Party
     Date of Rehearsal Dinner
Chose Your Wedding Party
     Make a List of Names & Contact Information
Make Your Guest List
Book the Officiant
Book the Photographer / Videographer
Book the Musicians (Wedding Ceremony & Reception)
Engagement Party
Block Two Purchase Wedding Dress & Arrange Several Fittings
     Purchase or Make Your Veil
Meet & Book Your Caterer
Reserve Block of Hotel Rooms for Out-of-Town Guests
Register at Department Store or Online Gift Service
Set Up a Wedding Website and/or Facebook Page
Order Printed Materials
     Embossed Napkins, etc.
     Order & Mail out “Save the Date” Postcards
     Programs for the Ceremony
Meet with Officiant & Plan Ceremony
Plan for Electrical, Lighting, or Music Equipment
Reserve the Florist
Arrange for Limos, Vintage Automobiles, etc.
Plan Your Honeymoon
     Verify Passports & Vaccinations Are Current
     Plan Activities & Wardrobe
Block Three Compose a Timeline of the Wedding Day
Purchase Bridesmaids Dresses
Supporting Activities: Rehearsal Dinner
                                        Wedding Shower
                                        Bachelor / Bachelorette Parties
Order Wedding Cake
     Optional: Order Groom’s Cake
Meet with Musicians & Choose Music
Block Four Finalize Flowers & Menu with Caterer
Check on the Printing to Make Sure It Is Ready
Schedule Personal Beauty Appointments
Schedule of Toasts at Reception
Finalize Who Will Give the Readings at the Ceremony
Finalize Who Will Sing at the Ceremony
Send Schedule of Events to Officiant, Photographer,
     Musicians, & Vendors
Enter Guest RSVPs into Your Database List
Block Five Send Wedding Announcement & Photos to Media
Enjoy Your Bachelorette & Bachelor Parties
Get Your Marriage License
Assign Guest Seating for the Reception
Purchase Bridesmaids & Groomsmen Gifts
Block Six Final Instructions to Drivers, Wedding Party, etc.
Final Head Count to Caterer
Delegate Help to Get Dressed – Break in New Shoes
     Something Borrowed – Something Blue



Budget Line Item Who’s Paying Estimated Amount Actual Amount
Venue Rental Fee for Wedding Ceremony
Venue Rental Fee for Reception
Fees for Service of Officiant
Cost of Photographer / Videographer
Cost of Musicians (Wedding Ceremony)
Cost of Musicians (Reception)
Cost of Engagement Party
Purchase Wedding Dress, Veil, & Shoes
Cost of Caterer (How much per guest?)
Cost of Hotel Rooms for Guests Paid by You
Printed Materials: Invitations
                                 “Save the Date” Postcards
                                 Embossed Napkins, etc.
                                 Ceremony Programs
                                 Postage Stamps
Lease of Electrical, Lighting, or Music Equipment
Cost of Flowers for Wedding Ceremony
Cost of Flowers for Reception
Cost of Limos, etc., Transportation plus Tips
Cost of Honeymoon
     Passports, Vaccinations, etc.
     Wardrobe, etc.
Cost of Any Bridesmaids Dresses Paid by You
Cost of Rehearsal Dinner
Cost of Wedding Shower
Cost of Bachelor / Bachelorette Parties
Cost of Wedding Cake
     Optional: Cost of Groom’s Cake
Beauty Appointments: Hair Salon
                                          Manicure & Pedicure
Marriage License Fee
Purchase Bridesmaids & Groomsmen Gifts


Guests List

Name of Guests Mailing Address Gifts Thank You Food Preference RSVP # Attending


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